As the holidays approach, learn how you can get ready to close up your business.
Getting your office ready to close for the winter holidays requires careful preparation. If you are planning on closing up your business this winter, here are some of the steps that you’ll need to take care of.
Alert Employees, Customers, and Vendors
You should notify your employees, customers, and vendors about your business’s holiday shut down two to four weeks in advance. Employees can be alerted through a company-wide email or calendar system, and can receive follow-up reminders through subsequent emails and in staff meetings. Clients can be notified through the company website and through an automated message on your company’s answering machine. Finally, you can notify vendors through email, over the phone, or even through postal mail.
You should also notify your security personnel or service about your business’s closing dates. Your security company should have an emergency contact list that includes the contact information for your business’s key employees. Your security personnel should know who to contact if faced with a security issue, and should know who is authorized to be in your office during holiday shut down.
Adjust the Thermostat and Turn Off Equipment
Before leaving for the holidays, lower your thermostat to save considerable money on office heating costs. Additionally, save energy and money by shutting down non-essential office equipment. You should be okay to switch off and unplug desk lamps, copiers, printers, and computers before leaving for winter holidays. Keep in mind that fax machines, phones, back up servers, refrigerators, and security systems should all be left on even while you’re away.
These are a few of the steps you’ll need to take to prepare your office for a holiday closure. Remember, another way to make sure your business is ready to close up for the holidays is by having the proper insurance protections in place. To find the right policies to address your business’s needs, contact the experts at East End Insurance Agency. Located in Southold, New York, our dedicated team is ready to get you covered today.